Change Password
You can change your password whenever you wish by choosing this option. Remember that a
password must be 4 to 40 characters in length, without any spaces. If you already have a
password of length 3 (which was allowed on the old mail server), you can still use it.
However, if you change your password in the Options menu, you will not be allowed a password
of length 3.
When you change your password, click "Save" to save your changes. Please make sure
you receive a screen telling you that the password was changed successfully. Otherwise, you
cannot guarantee your password change was saved.
Change Mail Forwarding Information
You can have your e-mail forwarded to another e-mail account, simply by choosing this option,
and entering the desired destination for your mail. For example, if you wanted to forward all
your e-mail to an e-mail account you have on hotmail, you would simply type in: yourName@hotmail.com.
When you click "Save", you should receive the following information:
"forward.ima" modified to: yourName@hotmail.com
You can also have your mail forwarded to another e-mail account, while leaving a copy of
the message in your e-mail account on our server. To do this, click on the "help" file
while you are on the Change Mail Forwarding Information screen, and it will tell you how to do this.
Change Vacation Message
If you won't be around to check your e-mail for a while, you can use this option to let people know
where you are, and when you'll be back. When you have a vacation message set up, when a person e-mails
you, this vacation message will be automatically returned to the person who e-mailed you. This vacation
message is sent ONCE to each person who e-mails you while you have this message
set up. Note: when there is no message entered, the
vacation message is deactivated.
When you change (or set up) your vacation message, make sure you click "Save", and
make sure you get a confirmation screen. For example, if you entered the message "I've gone
off to California. Won't be coming back." When you click "Save", you will get the
following message: Vacation file "vacation.ima" modified to:I've gone off to California.
Won't be coming back.
Note: When you wish to deactivate the vacation message, delete the message from the message box, and
then click "Save" to make the changes.
Change Processing Rules
This is a complex option, and will not be explained here.
Manage Mailboxes
This option allows you to add, rename, and delete "mailboxes" (i.e. folders).
To add a mailbox, just enter the name you wish, and click "Create". To rename a
mailbox, click on the name of the mailbox in the list on the right you wish to rename, and
enter the new name in the edit box. Click "Rename". To delete a mailbox, click on
the name of the mailbox in
the list on the right you wish to delete, and click "Delete". Please do not delete
or rename the mailbox
"Main".
Auto Response
This option allows you to send a message immediately to someone who has just e-mailed you.
You may have seen this feature when you purchase something online, and you receive an e-mail
thanking you for your business. This is the same idea.
To create an Auto Response message, go into the Auto Response Option, and simply type in the
message you wish to send to everyone who sends you an e-mail, in the edit box provided. There
is also an edit box labeled "After responding, forward mail to:" If an e-mail address
is entered in this box, every e-mail that is sent to you will also be sent to the address entered in this
box. Note that unlike the vacation message, the Auto Response message will be
sent to every person who e-mails you while it is activated, and will be sent to the person EVERY
time he/she e-mails you.
NOTE
The following features are applicable only to those who access their e-mail through our web site,
and do not apply to other e-mail programs such as Outlook Express.
Preferences
When you choose this option, there will be a list of items with radio buttons (some checked,
some unchecked). As you go through the list, you can decide which options best suit your needs.
Address Book
This option allows you to add, delete, and modify entries in your address book. If you have
not added any entries, your address book will be empty. To add entries, just click on the option Address Book, and add your new entry in the spaces provided. Click "Add". On the lower half of the screen, you can Modify and Delete entries that you have added.
To use your address book while you are composing a letter, click on the button "Addresses"
in the list of buttons to the left, or just scroll down to the bottom of the screen. There you will
find a box with a list of your available addresses. To send your letter to a person in your list, just
click on the name of the person in your list, and then click on the appropriate
button on the left (either "TO", "CC" or "BCC").
Change Signature
A signature is a message or other important information that is added to the end of every
e-mail you send out. Some people enter famous quotes while others enter their business phone and address.
Whatever you want people to see every time you e-mail them (without having to type it over and over again),
should be put in your signature.
To create a signature, just choose the Signature Option and enter your desired message or other information
into the box provided. Remember to click "Save" when done.
Change Finger Information
When someone issues a "finger" request on a specific person, they receive
the following information: the full name of the specified user, his or her complete
e-mail address, the date and time that the user last read his or her mail, and the
contents of the Plan file (if one exists). The Change Finger Information option
allows you to add your own information or message to the
Plan file included in the information returned. Note: This is a feature most widely
used by universities and other such facilities. It is not typically used among individuals.
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